WALNUT CREEK TENNIS CENTER ADVANCED GROUP RESERVATION POLICY

Groups may reserve courts for matches at Walnut Creek Tennis Center outside of our 7-8 days in advance booking policy.

RESERVE A COURT

In order to serve the tennis community as a whole, courts will be granted depending on availability.

It is our goal to balance usage so that members of the community, lessons, groups, and leagues all have access to this facility. We will attempt to accommodate all requests that do not interfere with us providing equitable court access.

The Home Team Captain is responsible for making sure both Home and Away Teams check/sign in with the office.

All communication with the Lifetime Tennis League Manager* is to be done via email.

Court Usage

Walnut Creek Tennis Center has designated specific time frames and number of courts for various match formats. Teams are expected to complete all warm-ups and matches within the allotted time frames. A mandatory 10-Point Super tiebreaker (in lieu of a full third set) is in effect to help ensure a timely finish. In the event that a match extends beyond the group’s reserved time, the home team captain shall be responsible for clearing the courts so as to allow the next user or group to enjoy their full reservation. The staff of Lifetime Tennis will make every effort to work with the team captain to find other available tennis courts so that the league match(es) may be concluded that same day.

Rudgear Park may also be used for weekend matches where there are additional courts available for use. If a match is to be played out of Rudgear, the Home Team Captain must submit their line up to the office prior to the start of their match. Any court fees for players at Rudgear must also be settled prior to the match.

Fees

All Home team players must check in prior to the start of their match. If a player is not a current Annual or 4-Month Court Usage Passholder, they must pay a day fee. Walnut Creek Residents are charged $8 and Non-Residents are charged $9. Proof of residency is required.

The Away Team is not required to pay a day fee, but must sign in at the office.

Match Amenities

To better enhance your playing experience, scorecards are available for the team’s match courts. Water and Wilson Extra Duty US Open tennis balls are available for purchase in the pro shop.

Cancellations

In the event that a team would like to cancel a match for reasons other than inclement weather, the League Manager* must be informed via email no less than 8 days prior to the date of the scheduled match.

Walnut Creek Tennis Center Rain Policy

During the winter months, court conditions can change rapidly. Lifetime Tennis Staff will determine court playability during inclement weather. Only the Home Team Captain, Co-Captain, or designee shall call the office to check court conditions. Matches cannot be cancelled more than 3 hours prior to match start time. Daytime matches starting at 9:30 may call the office at 8 am to check court conditions.

The captain is not to assume a rain out (or smoke out) without first speaking with the Lifetime Tennis office. If a team does not show up when Lifetime Tennis has not cancelled their match, and slots for rescheduling are limited, they will not be given priority.
The home team captain is responsible for notifying his/her team and communicating with the Away Team. Drying the courts can take some time and often depends on weather conditions.

Even after removing all puddles and standing water, courts may still be too slick to play. When staff is available, every effort will be made to dry the league courts in a timely fashion. Lifetime Tennis cannot guarantee that your court will be playable in time for your league match. Dry courts are allocated first to Park and Recreation programs before league matches.

Rescheduling

For reschedules not due to inclement weather, requests for a reschedule must be submitted in writing to the League Manager* no later than 8 days prior to the date of the scheduled match. In the event of a cancellation due to inclement weather, the captain must email the League Manager* after the match has been rained out / cancelled. Captains must provide, in writing, the timeframes in which they would like to schedule their make-up. Lifetime Tennis will make every effort to work with the captain to find a date that works for the team. At most, Lifetime will provide two options and hold those dates pending final confirmation from the captain. Captains are encouraged to select a date in a timely fashion in order to release dates for other captains to choose from.
*League Manager: Isabella Galang, General Manager isabellag@lifetimeactivities.com

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